ELECTED OFFICERS AND THEIR DUTIES
- President/Co-Presidents
- To call and preside at all meetings
of the organization.
- To be a member ex-officio of
all committees.
- To work with the Executive Board to
appoint chairpersons of Standing and Special Committees, the Nominating
Committee and representatives.
- To attend CCSD Parents’ Council
general meetings or assign a representative (Parents’ Council
Representative or Representatives).
- To sign checks in addition to the
Treasurer.
- Review monthly financial statements
with the Treasurer. (Brought to executive meeting)
- To appoint an examiner to conduct the year-end financial examination of the organization’s book.
- To submit an annual affiliation letter to the CCSD Parents’ Council asking to continue as a subordinate organization under the 501(c)(3) tax exempt group status.
- To attend a minimum of one CCSD Parents’ Council Leadership Workshop upon election.
- To the best of your ability, to
attend District functions where individuals from your school are invited
and/or honored, including the Area Director luncheon(s), Exceptional
Volunteer of the Year event, Open Forum roundtable discussions and the
Teacher of the Year banquet.
- First Vice President (This position is
held by the Principal)
- To preside in the absence of the
President(s).
- To act as the Parliamentarian.
- Secretary/Secretaries
- To record, transcribe and distribute
the minutes of all PTCO meetings.
- To maintain and keep current a copy of the Bylaws.
- To handle all incoming and outgoing
correspondence as needed by the PTCO.
- To maintain a current listing of the
Executive Board and the Committee Chairpersons.
- To provide a copy of the Executive Board listing, including contact information (Name, Address, Phone, and E-Mail Address of each) to the CCSD Parents’ Council upon election.
- Treasurer/Treasurers
- To receive, deposit and disburse the
funds of the organization, as authorized by the Executive Board.
- To maintain accurate records of all financial transactions.
- To submit monthly financial
statements to the Board.
- To submit financial records for
examination by July 15 to Executive Board (review to be completed by
August 15).
- To prepare the Annual Budget in conjunction with the Budget Committee for approval by the Executive Board and ratification by the General Membership.
- To submit a copy of the Annual Budget to the Treasurer of CCSD Parents’ Council upon formal approval by the PTCO membership.
- To attend a minimum of one CCSD Parents’ Council Treasurer’s Workshop upon election.
- To maintain and reconcile the
organization’s checkbook with bank records.
- To register the organization as a Charitable Organization in the State of Colorado with the Secretary of State.
- To file all annual financial statements/tax returns and schedules, regardless of income, with the Internal Revenue Service and the Colorado Secretary of State.
- To send copies of each filing to the Treasurer of the CCSD Parents’ Council no later than 30 (thirty) days after such filing.
- Fundraising Chair
- Research and present all fundraising
requests to the Executive Board for approval.
- Attends
all board meetings and general meetings.
- Organizes
and schedules all fundraisers for the school year that are approved by
the Board.
- Handles
correspondence with fundraising organization; including contracts, fees,
deliveries, solicitations.
- Follows
the procedures set forth by the organization on handling monies.